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Accounts Payable Processing Coordinator

Posting Details

Posting Details

Job # 034001
Department Code 31012-1042
Department Disbursements Processing
Job Title Accounts Payable Processing Coordinator
Location Syracuse NY
Pay Range Commensurate with Experience
Salary Grade S3
FLSA Status Non-exempt
Hours

Standard University business hours

8:30am -5:00pm (academic year)
8:00am – 4:30pm (summer)

Hours may vary based on operational needs.

Job Type Full-time
Campus Syracuse, NY
Unionized Position Code Not Applicable
Job Description

The Office of Disbursement Processing at Syracuse University is seeking to hire an Accounts Payable Coordinator.

The Accounts Payable Coordinator is responsible for adding to new vendor information into PeopleSoft system, write up invoices for processing by other processors (separation of duty required), enter invoice into PeopleSoft system only for those vendors not set up by same processor (separation of duty required) and distribution of daily checks (rotating weekly).

Responsibilities are alternated each week to ensure internal control compliance and separation of duties. Position to evolve toward increasing focus on automated document review requiring greater emphasis on analysis which will increase the efficiency and effectiveness of Disbursements Processing service levels. Additionally, this position provides cross coverage between all three AP Processing positions.

Qualifications

Associates Degree in Accounting and/or appropriate combination of education and experience required.

Experience with Accounts Payable in a high volume environment is desirable.

Job Specific Qualifications

• Proficient with Microsoft Office products

• Excellent written and verbal communication skills

• Excellent customer service skills, including email and phone skills

• Strong analytical and problem solving abilities

• Strong attention to detail and time sensitive deadlines

• Ability to organize and prioritize work

• Maintains confidentiality and diverse work environment

• Enthusiastic team player; positive approach to work and the University

Responsibilities

• Create and process new vendor details

• Manage payment documentation preparation

• Timely and accurate entry of various payment requisitions into PeopleSoft such as Travel Vouchers, Employee Expense Vouchers and vendor invoices both non-PO and PO.

•Enter payment handling codes, review for duplicate invoice numbers, enter PO invoices and work with Accounts Payable reconciliers if a problem with the PO exists.

• Process daily check handling and distribution

• Batch daily paid invoices for date stamp and filing

Physical Requirements

Not Applicable

Tools/Equipment

Not Applicable

Application Instructions

In addition to completing an online application, please submit a cover letter and resume.

About Syracuse University

Syracuse University is a private research university of extraordinary academics, distinctive offerings and an undeniable spirit. With a gorgeous campus in the heart of New York State, a global footprint and a history that dates to 1870, we embrace diverse backgrounds and viewpoints.

Our student population includes nearly 15,000 undergraduates and 5,000 graduate students, representing all 50 U.S. states and 123 countries. Our proud commitment to veterans and their families is unrivaled in higher education. Home to 11 schools and colleges, Syracuse University blends the foundational power of the liberal arts with the intense focus of professional programs. We offer undergraduate, graduate, and professional degrees in Architecture, Arts and Sciences, Education, Engineering and Computer Science, Sport and Human Dynamics, Information Studies, Law, Management, Citizenship and Public Affairs, Public Communications, and Visual and Performing Arts.

A medium-sized city situated in the geographic center of the state, Syracuse, N.Y., is approximately a four-hour drive from New York City, Boston, Philadelphia, Toronto and Montreal. With a metropolitan population of 700,000, Syracuse is a center for cultural, recreational and artistic events, including the Everson Museum of Art, Syracuse Stage, Symphoria, Destiny Mall, multiple sporting events, and festivals including Jazz Fest and Winterfest. The outdoor enthusiast will enjoy having the Adirondack Mountains, the Finger Lakes, Lake Ontario, and the Thousands Islands Region within easy driving distance of the Syracuse campus.

EEOC

Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Commitment to Supporting and Hiring Veterans

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Commitment to a Diverse and Inclusive Campus Community

Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.

Job Posting Date 10/06/2017
Application Deadline
Full Consideration By
Job Category Staff
Message to Applicants

Applicant Documents

Required Documents
  1. Resume/CV
  2. Cover Letter
Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Please let us know how you heard of this position.
    • Chronicle of Higher Education - newspaper
    • chronicle.com
    • HigherEdJobs.com
    • UNYHERC.org
    • Diverse Issues in Higher Education
    • Academic Keys
    • InsideHigherEd.com
    • Syracuse Post Standard - newspaper
    • syracuse.com
    • indeed.com
    • LinkedIn
    • The Academic Network
    • Twitter/@sujobs
    • Colleague recommendation
    • SUJobOpps
    • Other
  2. * If "other",please let us know how you heard about this position. (or enter N/A)

    (Open Ended Question)