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Academic Coordinator

Posting Details

Posting Details

Job # 034022
Department Code 21601-2088
Department S.I. Newhouse School of Public Communications
Job Title Academic Coordinator
Location Syracuse, NY
Pay Range commensurate with experience
Salary Grade S4
FLSA Status Non-exempt

Standard University business hours:

8:30am -5:00pm (academic year)
8:00am – 4:30pm (summer)

Hours may vary based on operational needs.

Job Type Full-time
Campus Syracuse, NY
Unionized Position Code Not Applicable
Job Description

There are two Academic Coordinator opportunities available

This position requires use of considerable independent judgment, discretion, and confidentiality in a high pressure, high volume, fast-paced work environment. There is extensive and intensive contact with students and faculty, and a large amount of collaboration with various staff and departments from within the Newhouse School as well as various offices around the SU campus. Coordinator will oversee day-to-day operations of department and program business. Responsible for researching and compiling various forms of data (i.e., travel arrangements-airfare, bus companies, restaurants, and competitive program information.)


• Bachelor’s degree w/a minimum of 3 years administrative experience or a comparable combination of education and experience is necessary.
• Knowledge of University policies, procedures, and higher education experience is a plus.

Job Specific Qualifications

• Excellent oral and written communications skills, interpersonal and organizational skills, with strong attention to detail is needed.
• Ability to prioritize multiple projects with similar deadlines required.
• Ability to meet deadlines, analyze resources, change priorities and work effectively with a wide variety of constituents required.


• Oversee day-to-day operations of departmental and program business requiring considerable independent judgment, discretion, and confidentiality in a high pressure, high volume, fast-paced work environment. There is extensive and intensive contact with students and faculty, and a large amount of collaboration with various staff and departments from within the Newhouse School as well as various offices around SU’s campus. Includes event management for main campus and off-campus departmental special events including numerous high profile alumni and special guest speaker visits throughout the year. Workshops, symposiums, conferences, forums, competitions, field trips, benchmark trips, alumni receptions, summer bootcamp, Convocation activities, and all other activities of the department. Includes all details relating to travel, scheduling, itineraries, catering, publicity, legal/policy implementation, publications, and event management. Requires evening and weekend hours as needed, and some off-site travel.
• Manage departmental and program recruitment, registration, advising, benchmark, internship, graduate comprehensive examinations and other academic activities. Includes creation and maintenance of departmental social media sites (Facebook, Twitter, Linkedin, etc.). Extensive contact with prospective and current students, alumni, faculty, media professionals.
• Prepare monthly budget reconciliations for department chairs and program coordinators; tracking over 500 credit card transactions annually totaling tens of thousands of dollars, and assuring all university budgetary policies and guidelines have been met. Managing the reimbursement process for faculty, visiting professor, adjunct and guest speaker expenses. Prepare a multitude of student reimbursements for student travel on department benchmark trips, class projects, capstone stories, and thesis.
• Support faculty searches and department(s) efforts in recruiting new faculty and adjunct members (creating online job search, researching & placing advertising, outreach & diversity tracking, coordinating interview process, providing hospitality for candidate while on-campus, reimbursement for out of pocket expenses occurred, assisting with re-location and budgetary questions and procedures.
• Provide assistance to Newhouse student organizations and associations, including membership application materials, booking accommodations for guest speakers events, room reservations, and publicity. Facilitates student entries for student award submissions to national award programs. Facilitates student entries for internship submissions for official national and international departmental internships (Olympics, Dubai, NYC, Los Angeles, etc.).

Physical Requirements




Application Instructions

In addition to completing an online application, please submit a resume and cover letter.

About Syracuse University

Syracuse University is a private research university of extraordinary academics, distinctive offerings and an undeniable spirit. With a gorgeous campus in the heart of New York State, a global footprint and a history that dates to 1870, we embrace diverse backgrounds and viewpoints.

Our student population includes nearly 15,000 undergraduates and 5,000 graduate students, representing all 50 U.S. states and 123 countries. Our proud commitment to veterans and their families is unrivaled in higher education. Home to 11 schools and colleges, Syracuse University blends the foundational power of the liberal arts with the intense focus of professional programs. We offer undergraduate, graduate, and professional degrees in Architecture, Arts and Sciences, Education, Engineering and Computer Science, Sport and Human Dynamics, Information Studies, Law, Management, Citizenship and Public Affairs, Public Communications, and Visual and Performing Arts.

A medium-sized city situated in the geographic center of the state, Syracuse, N.Y., is approximately a four-hour drive from New York City, Boston, Philadelphia, Toronto and Montreal. With a metropolitan population of 700,000, Syracuse is a center for cultural, recreational and artistic events, including the Everson Museum of Art, Syracuse Stage, Symphoria, Destiny Mall, multiple sporting events, and festivals including Jazz Fest and Winterfest. The outdoor enthusiast will enjoy having the Adirondack Mountains, the Finger Lakes, Lake Ontario, and the Thousands Islands Region within easy driving distance of the Syracuse campus.


Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Commitment to Supporting and Hiring Veterans

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Commitment to a Diverse and Inclusive Campus Community

Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.

Job Posting Date 10/10/2017
Application Deadline
Full Consideration By
Job Category Staff
Message to Applicants

Applicant Documents

Required Documents
  1. Resume/CV
  2. Cover Letter
Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Please let us know how you heard of this position.
    • Chronicle of Higher Education - newspaper
    • Diverse Issues in Higher Education
    • Academic Keys
    • Syracuse Post Standard - newspaper
    • LinkedIn
    • The Academic Network
    • Twitter/@sujobs
    • Colleague recommendation
    • SUJobOpps
    • Other
  2. * If "other",please let us know how you heard about this position. (or enter N/A)

    (Open Ended Question)