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Faculty Affairs Specialist

Posting Details

Posting Details

Job # 034010
Department Code 20034-7238
Department Academic Affairs
Job Title Faculty Affairs Specialist
Location Syracuse, NY
Pay Range Commensurate with Experience
Salary Grade S4
FLSA Status Exempt

Standard University Business Hours

8:30am -5:00pm (academic year)
8:00am – 4:30pm (summer)

Hours may vary based on operational needs.

Job Type Full-time
Campus Syracuse, NY
Unionized Position Code Not Applicable
Job Description

Growing department seeks a Faculty Affairs Specialist to provide administrative leadership and support to the Associate Provost in the Office of Faculty Affairs. Ability to provide first line of response for key issues from faculty, staff, students, and community requiring diplomacy, problem solving, and decision-making skills. Assist with the day-to-day administrative work using tact, discretion, and exercising independent judgment.


• A Bachelor’s degree or an equivalent combination of education and experience is necessary. Considerable experience in an administrative capacity is necessary. Reasonable knowledge of University policies, procedures, and regulations is necessary.
• 5 plus years of work experience preferably in an academic environment.

Job Specific Qualifications

• Exercise initiative, independence of judgment and tact in handling special projects.
• Expert knowledge of Microsoft Office and Adobe Professional suite.
• Excellent research and data gathering ability, analytical skills, ability to interpret and communicate documents and principles and organizational skills.
• Attention to detail.
• Ability to negotiate in highly technical situations.
• Excellent verbal and written communication skills.
• Ability to plan, organize, prioritize tasks and manager multiple projects.
• Excellent proofreading ability.
• Working knowledge of university budget systems (FAB) and Excel.
• Knowledge of PeopleSoft, PeopleAdmin or related system is preferred.
• Accounting knowledge.


Acts as a liaison for Deans, chairs, faculty, students, staff, HR, and various departments within/outside the University; coordinate the daily functions of faculty relations including process/project management, correspondence, communications, troubleshooting, and inquiries from within and outside the University; assure a high level of professionalism is maintained at all times; troubleshoot issues via phone and meetings with constituents using active listening skills; analyze situations and determine best course of action for issue resolution; provide strategic and counsel and advise to deans, department chairs, and other key leaders; and keep Associate Provost apprised of developments.

Faculty Affairs:
Reviews Annual Report and Recommendations on Non-Tenured Faculty and makes recommendations on individual coaching opportunities; assists the Director of the Center for Faculty Development and Institutional Transformation with mentoring and coaching non-tenured faculty members who have identified opportunities for enhancement; Discretion to approve faculty search and leave requests; assess third-year, promotion, tenure and decanal faculty reviews for completeness and accuracy; coordinate Faculty Census; maintain and update the Faculty Manual with approved revisions from the University Senate; provide advice and counsel on interpreting the Faculty Manual; create explanatory print and web-based materials to support faculty knowledge of and compliance with academic policies and procedures; serve as back-up for processing and providing advice and counsel on faculty appointment letters, contract non-renewals, retirements, faculty teaching load modifications, search requests and waivers, administrative/research/parental leaves and tenure clock stops; and work with the each College/School to update and revise their promotion and tenure bylaws.

Act as a liaison and delegate of the Associate Provost in meetings with various University offices and personnel including the General Counsel and the University Senate. Research and draft communications including memoranda on various faculty matters. Provide recommendations to the Associate Provost. Provide staff support as needed (schedule meetings, maintain records, take notes etc.) to the Associate Provost and their service on the following committees (list is not exclusive): Provost’s Advisory Committee on Promotion and Tenure, Faculty Salary/Compensation Review Committee, University Senate and Senate Committees (Academic Affairs, Services to Faculty and Staff, Academic Freedom, Tenure, and Professional Ethics, Appointment and Promotions, and Diversity and Inclusion Council).
Awards/Honors: Assist the Associate Provost, deans, and other senior leaders with internal faculty awards management (schedule meetings, maintain notes, process letters) for the following awards (list is not exclusive): Teaching Recognition Award, United Methodist Scholars-Teacher of the Year Award, Judith Seinfeld Distinguished Fellows Award, Chancellor’s Citation for Excellence, Meredith Professorship for Teaching Excellence, Distinguished Professors and Honorary Degrees.
Track and monitor the status and resolutions of faculty litigation, Equal Opportunity, Inclusion and Resolution Services matters, including Disability and Accommodations and Climate Assessments; and create and/or revise standard operating procedures.

Physical Requirements

Not Applicable


Not Applicable

Application Instructions

In addition to completing an online application, please submit a cover letter and resume.

About Syracuse University

Syracuse University is a private research university of extraordinary academics, distinctive offerings and an undeniable spirit. With a gorgeous campus in the heart of New York State, a global footprint and a history that dates to 1870, we embrace diverse backgrounds and viewpoints.

Our student population includes nearly 15,000 undergraduates and 5,000 graduate students, representing all 50 U.S. states and 123 countries. Our proud commitment to veterans and their families is unrivaled in higher education. Home to 11 schools and colleges, Syracuse University blends the foundational power of the liberal arts with the intense focus of professional programs. We offer undergraduate, graduate, and professional degrees in Architecture, Arts and Sciences, Education, Engineering and Computer Science, Sport and Human Dynamics, Information Studies, Law, Management, Citizenship and Public Affairs, Public Communications, and Visual and Performing Arts.

A medium-sized city situated in the geographic center of the state, Syracuse, N.Y., is approximately a four-hour drive from New York City, Boston, Philadelphia, Toronto and Montreal. With a metropolitan population of 700,000, Syracuse is a center for cultural, recreational and artistic events, including the Everson Museum of Art, Syracuse Stage, Symphoria, Destiny Mall, multiple sporting events, and festivals including Jazz Fest and Winterfest. The outdoor enthusiast will enjoy having the Adirondack Mountains, the Finger Lakes, Lake Ontario, and the Thousands Islands Region within easy driving distance of the Syracuse campus.


Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Commitment to Supporting and Hiring Veterans

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Commitment to a Diverse and Inclusive Campus Community

Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.

Job Posting Date 10/06/2017
Application Deadline
Full Consideration By
Job Category Staff
Message to Applicants

Applicant Documents

Required Documents
  1. Resume/CV
  2. Cover Letter
Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Please let us know how you heard of this position.
    • Chronicle of Higher Education - newspaper
    • Diverse Issues in Higher Education
    • Academic Keys
    • Syracuse Post Standard - newspaper
    • LinkedIn
    • The Academic Network
    • Twitter/@sujobs
    • Colleague recommendation
    • SUJobOpps
    • Other
  2. * If "other",please let us know how you heard about this position. (or enter N/A)

    (Open Ended Question)