Budget Administrator

Posting Details

Posting Details

Job # 034105
Department Code 21401-6001
Department Engineering & Computer Science
Job Title Budget Administrator
Location Syracuse, NY
Pay Range Commensurate with Experience
Salary Grade S4
FLSA Status Non-exempt

Standard University business hours

8:30am -5:00pm (academic year)
8:00am – 4:30pm (summer)

Hours may vary based on operational needs.

Job Type Full-time
Campus Syracuse, NY
Unionized Position Code Not Applicable
Job Description

This position is the primary support person for the Director of Budget, Administration and Business Analytics. The Accounting Coordinator provides highly skilled administrative support for the daily operation of the Dean’s Office. Must be able to work well under stress and be able to handle multiple tasks in spite of interruptions. This position requires strong organizational skills, mature judgement and the proven ability to handle confidential and sensitive issues. Responsible for analyzing data and troubleshooting. This position handles a wide variety of administrative tasks such as departmental supply purchasing, assisting in all aspects of business operations including payroll and HR forms, and performing daily, weekly, and monthly accounting functions including performing various reconciliations.


Bachelor’s degree or equivalent combination of education and experience strongly preferred, Associate’s degree required.

Job Specific Qualifications

• Strong attention to detail
• Excellent time management and organizational skills
• Flexibility, adaptability, and problem solving skills
• The ability to prioritize, deal with multiple demands, and successfully meet deadlines
• The ability to maintain confidentiality and exercise independent judgment


Orders-Credit Card, ePro ordering; other internal ordering and forms completion. Understanding and interpretation of chart strings and workflow essential:
• Prepare and review travel vouchers according to SU acceptable travel policies.
• Prepare and review employee expense vouchers.
• Determine appropriate format and process requisitions, purchases, disbursements, interdepartmental orders, etc. according to proper protocol.
• Assist with budget preparation through developing departmental and account level analyses of purchases and payment activity.
• Develop indicated journal entries as needed during review and reconciliation processes.
• Create and file electronic documentation of budget office activity.

Payroll time input, weekly and semi-monthly for Dean’s Office. HR/Payroll related entries, (RAP,PAR) HR / Payroll:
• Input and maintain HR appointments for Dean’s Office faculty and staff (e.g., iJANs).
• Collaborate, where necessary, with Slutzker Center regarding international hiring guidelines.
• Input and/or approval of payroll forms (e.g., PARs, RAPs, etc.).
• Input and/or approval of semi-monthly exception time.
• Input and/or approval of weekly time.

• Reconciliations – All Dean’s accounts; other accounting activities such as journal entries.

• Account Reconciliations.

• Develop and prepare ad hoc reports as needed for estimating final results and long range planning in the College of ECS. Assist
Director with interpreting results and updating Hyperion budget worksheets as required by the Office of Budget and Planning.

• Assist with Dean’s Office JPMC reconciliations (online credit card system) to ensure timely and accurate completion. Audit reconciliations for correct chart strings. Responsible for preparation of reconciliation for personal card.

Physical Requirements




Application Instructions

In addition to completing an online application, please submit a cover letter and resume.

About Syracuse University

Syracuse University is a private research university of extraordinary academics, distinctive offerings and an undeniable spirit. With a gorgeous campus in the heart of New York State, a global footprint and a history that dates to 1870, we embrace diverse backgrounds and viewpoints.

Our student population includes nearly 15,000 undergraduates and 5,000 graduate students, representing all 50 U.S. states and 123 countries. Our proud commitment to veterans and their families is unrivaled in higher education. Home to 11 schools and colleges, Syracuse University blends the foundational power of the liberal arts with the intense focus of professional programs. We offer undergraduate, graduate, and professional degrees in Architecture, Arts and Sciences, Education, Engineering and Computer Science, Sport and Human Dynamics, Information Studies, Law, Management, Citizenship and Public Affairs, Public Communications, and Visual and Performing Arts.

A medium-sized city situated in the geographic center of the state, Syracuse, N.Y., is approximately a four-hour drive from New York City, Boston, Philadelphia, Toronto and Montreal. With a metropolitan population of 700,000, Syracuse is a center for cultural, recreational and artistic events, including the Everson Museum of Art, Syracuse Stage, Symphoria, Destiny Mall, multiple sporting events, and festivals including Jazz Fest and Winterfest. The outdoor enthusiast will enjoy having the Adirondack Mountains, the Finger Lakes, Lake Ontario, and the Thousands Islands Region within easy driving distance of the Syracuse campus.


Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Commitment to Supporting and Hiring Veterans

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Commitment to a Diverse and Inclusive Campus Community

Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.

Job Posting Date 11/14/2017
Application Deadline
Full Consideration By
Job Category Staff
Message to Applicants

Applicant Documents

Required Documents
  1. Resume/CV
  2. Cover Letter
Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Please let us know how you heard of this position.
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    • InsideHigherEd.com
    • Syracuse Post Standard - newspaper
    • syracuse.com
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  2. * If "other",please let us know how you heard about this position. (or enter N/A)

    (Open Ended Question)