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Open Publishing and Institutional Repository Project Coordinator

Posting Details

Posting Details

Job # 034108
Department Code 20610-5452
Department Library - Dept of Research and Scholarship
Job Title Open Publishing and Institutional Repository Project Coordinator
Location Syracuse NY
Pay Range Commensurate with Experience
Salary Grade S4
FLSA Status Non-exempt

Standard University business hours

8:30am -5:00pm (academic year)
8:00am – 4:30pm (summer)

Hours may vary based on operational needs.

Job Type Full-time
Campus Syracuse, NY
Unionized Position Code Not Applicable
Job Description

The Department of Research in the Syracuse University Libraries at Syracuse University is seeking to hire an Open Publishing/Institutional Repository Coordinator.

Under direction of the Open Publishing/Collections Librarian, this position provides project management for the Libraries’ open publishing and related services (copyright, etc.) to the University. It contributes significantly to day-to-day maintenance work, including ingest, for SURFACE (the University’s open-access institutional repository) as a first priority and helps support publishing projects under the SU Unbound imprint (joint Libraries/Press).

The position assists with any project workflows related to or arising from the Libraries’ Digital Library Program that involve open publishing. The position serves as a point of contact for University patrons and performs initial triage on queries related to all open publishing services. The position supports backend open publishing technologies and serves as a point of contact for external vendors whose products are in use for open publishing services. The position aids the Open Publishing Librarian and Research Data Librarian in developing and delivering workshops and related instruction/outreach to the campus regarding the Libraries’ open publishing and research data services.


• At least 2 years in libraries or program management with knowledge of open access, institutional repositories, and basic knowledge of copyright.

Bachelor’s degree in Information Management or related field


• Masters’ Degree in Library or Information Science (ALA-accredited) or a Masters’ Degree in a similar field.

• Experience in librarianship, publishing, or project management.

• Facility with office computer applications databases, word processing, spreadsheets, open source platforms, project management, and data management

Job Specific Qualifications

• Familiarity with HTML, MARC format, and other relevant standards, such as Dublin Core, and Python are useful.

• Knowledge of metadata standards and experience with digital learning objects, digital preservation, open-access publishing, author rights, copyright, licensing, institutional repositories, relevant open source technologies and project management workflows highly desirable.

• Experience with frontend coding and web development, plus writing blogs.

• Strong communication, interpersonal skills, and time management skills.


• Assist in maintenance of the institutional repository SURFACE and all digital spaces/platforms that relate to or directly support the Libraries’ open publishing services. Assist in developing workflows for open publishing and repository services. Perform curation and quality assurance measures for submissions and content uploaded into the institutional repository according to guidelines and best practices.

• Research efficient means for accomplishing open publishing projects, including identifying appropriate software and other applications that enhance productivity and services.

• Triage email and participate in reference workflows for open publishing, research data, and related services. Serve as a point of contact for faculty and students, library staff, vendors, and other stakeholders.

• Lead workshops and assist with instruction on open publishing, research data, and related services as needed. Assist in planning events and projects that enhance outreach about open publishing, research data, and related services.

Physical Requirements

Not Applicable


Not Applicable

Application Instructions

For full consideration please attach a resume/CV and cover letter.

About Syracuse University

Syracuse University is a private research university of extraordinary academics, distinctive offerings and an undeniable spirit. With a gorgeous campus in the heart of New York State, a global footprint and a history that dates to 1870, we embrace diverse backgrounds and viewpoints.

Our student population includes nearly 15,000 undergraduates and 5,000 graduate students, representing all 50 U.S. states and 123 countries. Our proud commitment to veterans and their families is unrivaled in higher education. Home to 11 schools and colleges, Syracuse University blends the foundational power of the liberal arts with the intense focus of professional programs. We offer undergraduate, graduate, and professional degrees in Architecture, Arts and Sciences, Education, Engineering and Computer Science, Sport and Human Dynamics, Information Studies, Law, Management, Citizenship and Public Affairs, Public Communications, and Visual and Performing Arts.

A medium-sized city situated in the geographic center of the state, Syracuse, N.Y., is approximately a four-hour drive from New York City, Boston, Philadelphia, Toronto and Montreal. With a metropolitan population of 700,000, Syracuse is a center for cultural, recreational and artistic events, including the Everson Museum of Art, Syracuse Stage, Symphoria, Destiny Mall, multiple sporting events, and festivals including Jazz Fest and Winterfest. The outdoor enthusiast will enjoy having the Adirondack Mountains, the Finger Lakes, Lake Ontario, and the Thousands Islands Region within easy driving distance of the Syracuse campus.


Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Commitment to Supporting and Hiring Veterans

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Commitment to a Diverse and Inclusive Campus Community

Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.

Job Posting Date 11/29/2017
Application Deadline
Full Consideration By
Job Category Staff
Message to Applicants

Applicant Documents

Required Documents
  1. Resume/CV
  2. Cover Letter
Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Please let us know how you heard of this position.
    • Chronicle of Higher Education - newspaper
    • Diverse Issues in Higher Education
    • Academic Keys
    • Syracuse Post Standard - newspaper
    • LinkedIn
    • The Academic Network
    • Twitter/@sujobs
    • Colleague recommendation
    • SUJobOpps
    • Other
  2. * If "other",please let us know how you heard about this position. (or enter N/A)

    (Open Ended Question)