Part-Time Office Coordinator III

Posting Details

Posting Details

Job # 034122
Department Code 21328-2218
Department LSAMP
Job Title Part-Time Office Coordinator III
Location Syracuse, NY
Pay Range commensurate with experience
Salary Grade S3
FLSA Status Non-exempt
Hours

Standard University business hours:

8:30am -5:00pm (academic year)
8:00am – 4:30pm (summer)

Hours may vary based on operational needs.

This is a part-time, 20 hours per week position

Job Type Part-time
Campus Syracuse, NY
Unionized Position Code Not Applicable
Job Description

This position is responsible for supporting a sponsored project in the School of Education that serves the entire University. This position supports the program director by performing general administrative duties such as making travel arrangements, meeting logistics, scheduling student appointments, ordering and stocking supplies, making photocopies, sending correspondence, reconciling credit card statements. This position interacts with other offices within the SOE and across the university, and utilizes administrative systems. This position is often the first point of contact for students, which requires a willingness to assist, a knowledge of university policies and procedures, and the ability to help with a variety of academic transactions. The position is also expected to support program activities if needed.

This is a part-time, 20 hours per week position

Qualifications

• Associate’s degree or equivalent combination of education and experience, plus 2-3 years office experience preferably in an academic setting

Job Specific Qualifications

• Excellent interpersonal skills; strong organizational and time management skills; ability to multi-task in a student-centered environment with poise and enthusiasm; ability to work independently, yet take direction when needed, take initiative, exercise judgment (within limits), and problem solve.

• Microsoft Office suite and PeopleSoft skills required; knowledge of BlackBoard, database management, and web content maintenance preferred (or willingness to learn)

Responsibilities

• Maintain student and department-level administrative records; conduct or facilitate academic transactions with administrative systems, processes, and procedures; maintain records and logs with spreadsheets, databases or other software, tracking inquiries and responses, sending out correspondence, assist with logistics for program.
• Serve as first-point of contact in department; greet visitors, give directions; make and receive phone calls and email correspondence; general administrative duties including copying, faxing, and mailing
• Manage program director calendar; schedule appointments and meetings; make room reservations for department and program activities
• Monitor budgets, maintain inventory and order office and program supplies as needed; reconcile pro-card expenditures
• Maintain updates to departmental web site and departmental brochures; handle requests for program information

Physical Requirements

Not Applicable

Tools/Equipment

Not Applicable

Application Instructions

In addition to completing an online application, please submit a resume and cover letter.

About Syracuse University

Syracuse University is a private research university of extraordinary academics, distinctive offerings and an undeniable spirit. With a gorgeous campus in the heart of New York State, a global footprint and a history that dates to 1870, we embrace diverse backgrounds and viewpoints.

Our student population includes nearly 15,000 undergraduates and 5,000 graduate students, representing all 50 U.S. states and 123 countries. Our proud commitment to veterans and their families is unrivaled in higher education. Home to 11 schools and colleges, Syracuse University blends the foundational power of the liberal arts with the intense focus of professional programs. We offer undergraduate, graduate, and professional degrees in Architecture, Arts and Sciences, Education, Engineering and Computer Science, Sport and Human Dynamics, Information Studies, Law, Management, Citizenship and Public Affairs, Public Communications, and Visual and Performing Arts.

A medium-sized city situated in the geographic center of the state, Syracuse, N.Y., is approximately a four-hour drive from New York City, Boston, Philadelphia, Toronto and Montreal. With a metropolitan population of 700,000, Syracuse is a center for cultural, recreational and artistic events, including the Everson Museum of Art, Syracuse Stage, Symphoria, Destiny Mall, multiple sporting events, and festivals including Jazz Fest and Winterfest. The outdoor enthusiast will enjoy having the Adirondack Mountains, the Finger Lakes, Lake Ontario, and the Thousands Islands Region within easy driving distance of the Syracuse campus.

EEOC

Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Commitment to Supporting and Hiring Veterans

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Commitment to a Diverse and Inclusive Campus Community

Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.

Job Posting Date 12/04/2017
Application Deadline
Full Consideration By
Job Category Staff
Message to Applicants

Applicant Documents

Required Documents
  1. Resume/CV
  2. Cover Letter
Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Please let us know how you heard of this position.
    • Chronicle of Higher Education - newspaper
    • chronicle.com
    • HigherEdJobs.com
    • UNYHERC.org
    • Diverse Issues in Higher Education
    • Academic Keys
    • InsideHigherEd.com
    • Syracuse Post Standard - newspaper
    • syracuse.com
    • indeed.com
    • LinkedIn
    • The Academic Network
    • Twitter/@sujobs
    • Colleague recommendation
    • SUJobOpps
    • Other
  2. * If "other",please let us know how you heard about this position. (or enter N/A)

    (Open Ended Question)