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Budget Manager

Posting Details

Posting Details

Job # 034160
Department Code 21403-6004
Department Civil & Environmental Engineering
Job Title Budget Manager
Location Syracuse, NY
Pay Range Commensurate with Experience
Salary Grade S5
FLSA Status Exempt

Standard University business hours

8:30am -5:00pm (academic year)
8:00am – 4:30pm (summer)

Hours may vary based on operational needs.

Job Type Full-time
Campus Syracuse, NY
Unionized Position Code Not Applicable
Job Description

The Budget Manager is responsible for ensuring that departmental and university resources are appropriately safeguarded and spent or used in accordance with departmental and university policies and procedures. The Budget Manager is a liaison for the department with central administrative offices including but not limited to; Human Resources, Academic Affairs, the Comptroller’s Office, General and Restricted Accounting, Purchasing Office, Disbursements Office, Risk Management, Office of Sponsored Programs, Office of Sponsored Accounting, and VP for Research. Negotiation and problem solving skills to resolve issues, following University policy and budgeting best practices required.


• BS degree and five or more years of accounting and administrative experience required.
• Three or more years of grant proposal and grant administration experience recommended.

Job Specific Qualifications

Strong attention to detail and high level of discretion and confidentiality required. Ability to work autonomously and handle concurrent multiple priorities.


Budget and Finance
Analyze a variety of financial information from multiple funding sources (i.e., unrestricted funds, sponsored funds, gift and endowment funds) for the purposes of providing direction and support, making recommendations to the department chair, maximizing use of funds, and/or ensuring overall operations are within budget. Work in partnership with the department chair to determine financial approval procedures. Accountable for a variety of manual and electronic fiscal information, files and records for the purpose of providing an up-to-date reference and audit trail. Monitor spending allowances and new faculty start-up budgets and expenditures. Responsible for the resolution of issues discovered during review and reconciliation of accounts. Monitor scholarship credits, financial aid awarded, and graduate assistants/teaching assistants/research assistant awards. Prepare an annual budget plan, monthly spending reports, year-to-date comparative analysis, and other reports as requested. Work closely with college Director of Budget, Administration , and Business Analytics to resolve budget questions and assist in requests from the Dean and the Office of Budget and Planning. Participate in the annual college budget input process.

Following current University policies, ensure the accurate and timely processing of the following:
• Input and maintain HR appointments for departmental faculty and staff (e.g., iJANs)
• Collaborate, where necessary, with Slutzker Center regarding international hiring guidelines
• Prepare worker’s compensation reports
• Act as search administrator to process departmental faculty and staff hiring searches, search waiver requests, and hiring proposals
• Participate in search committees as requested
• Prepare faculty and staff appointment letters for review
• Monitor faculty and staff leaves of absence
• Monitor staff time off requests
• Input and/or approve payroll forms (e.g., PARs, RAPs, etc.)
• Input and/or approve semi-monthly exception time
• Input and/or approve weekly time
• Create and/or approve travel vouchers and employee expense vouchers
• Create and/or approve purchase requisitions, ePro and paper requisitions (supplies and equipment)
• Create and/or approve disbursements request for vendor payment (purchase requisitions)
• Create and/or approve interdepartmental orders
• Create and/or approve journal entries
• Create and/or approve credit card reconciliation form
• Coordinate effort certification process with faculty and Office of Sponsored Accounting
• Create documents for fellowships, prizes and awards offered to students
• Responsible for the organization of any other administrative functions as defined by operational excellence initiatives

Grant Management
Assist faculty with all aspects of research proposal preparation, e.g., assist faculty in the preparation of proposal budgets and ensure the timely submission of the Office of Sponsored Program’s internal routing review (IRR) form. Serve as liaison among principal investigators (Pl’s) and university administrative units. Interpret both agency and university requirements and policies/practices for the departments and provide support to obtain newly available information on funding volume, timing of reports, fiscal issues and compliance with regulatory requirements. Independently make decisions, authorize actions, and manage the sponsored programs portfolio for assigned area. Generate reports to evaluate activity and available funds.
Manage fiscal reports, accounts receivables and assists the faculty in determining funds available and timing of Human Resources changes to ensure continued support for grants employees.

Manage the day-to-day operations of the office, directing staff that are responsible for budgets, financial administration and the reporting of University funds; establish work priorities/workflow and resolve management or personnel issues. Provide training, support and guidance for office staff and student workers. Assist in the evaluation of job performance for office staff. Ensure any delegated authorities or duties are properly documented, approved and maintain appropriate internal controls.

Physical Requirements




Application Instructions

In addition to completing an online application, please submit a cover letter and resume.

About Syracuse University

Syracuse University is a private research university of extraordinary academics, distinctive offerings and an undeniable spirit. With a gorgeous campus in the heart of New York State, a global footprint and a history that dates to 1870, we embrace diverse backgrounds and viewpoints.

Our student population includes nearly 15,000 undergraduates and 5,000 graduate students, representing all 50 U.S. states and 123 countries. Our proud commitment to veterans and their families is unrivaled in higher education. Home to 11 schools and colleges, Syracuse University blends the foundational power of the liberal arts with the intense focus of professional programs. We offer undergraduate, graduate, and professional degrees in Architecture, Arts and Sciences, Education, Engineering and Computer Science, Sport and Human Dynamics, Information Studies, Law, Management, Citizenship and Public Affairs, Public Communications, and Visual and Performing Arts.

A medium-sized city situated in the geographic center of the state, Syracuse, N.Y., is approximately a four-hour drive from New York City, Boston, Philadelphia, Toronto and Montreal. With a metropolitan population of 700,000, Syracuse is a center for cultural, recreational and artistic events, including the Everson Museum of Art, Syracuse Stage, Symphoria, Destiny Mall, multiple sporting events, and festivals including Jazz Fest and Winterfest. The outdoor enthusiast will enjoy having the Adirondack Mountains, the Finger Lakes, Lake Ontario, and the Thousands Islands Region within easy driving distance of the Syracuse campus.


Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Commitment to Supporting and Hiring Veterans

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Commitment to a Diverse and Inclusive Campus Community

Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.

Job Posting Date 12/13/2017
Application Deadline
Full Consideration By
Job Category Staff
Message to Applicants

Applicant Documents

Required Documents
  1. Resume/CV
  2. Cover Letter
Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Please let us know how you heard of this position.
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    • Diverse Issues in Higher Education
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    • Syracuse Post Standard - newspaper
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    • Colleague recommendation
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    • Other
  2. * If "other",please let us know how you heard about this position. (or enter N/A)

    (Open Ended Question)